Community Preschools has developed this Admissions Policy in accordance with the Texas Education Code, Child Care Licensing and the Child and Adult Care Food Program. The purpose of this policy is to outline Community Preschool’s application, lottery, and enrollment procedures for the 2020-21 School Year.
This policy will be reviewed every year by the Community Preschool’s operation team team to ensure the information contained is accurate and current. The operations team will make adjustments when necessary and submit the policy for ResponsiveEd to review annually, or more frequently if substantial changes are made to the policy.
Community Preschool’s PK3 and PK4 is a free, open-enrollment program that operates in partnership with ResponsiveEd, a public charter school district which does not deny applicants the opportunity to apply or enroll on the basis of gender; race; national origin; ethnicity; religion; disability; academic, artistic, or athletic ability; or the district the child would otherwise attend. Additionally, Community Preschools does not exclude from admission students with documented histories of a criminal offense, juvenile court adjudication, or discipline problems.
Community Preschools is also a privately owned and managed childcare which seeks to bridge the gap in the area of early childhood development before children enter preschool. Additionally, Community Preschools have the option to charge tuition to families who seek a preschool program for their children but do not qualify based on the Prekinder Guidelines which can be found here.
Applicants submitting an application prior to the application deadline of February 19, 2021, will be entered into ResponsiveEd’s lottery according to the birthday of the child.
- Students must be 3 by September 1, 2021 to qualify for Prekinder 3.
- Students must be 4 by September 2, 2021 to qualify for Prekinder 4.
If the number of applications does not exceed the number of seats available for each grade level, all applicants will be offered admission. If the number of applications exceeds the number of available seats for a grade level, a lottery shall be held. All applicants not accepted during the lottery are placed on a waitlist.
Community Preschools will hold a separate enrollment process for child care. Seats will be offered year round and will be first come first serve. In order to learn more about our private school admission process you can visit our webpage to review our procedures in detail.
An application must be submitted before a student is enrolled in Community Preschools. The admissions application is available in Spanish and English on our website. In accordance with the Texas Education Code, applicants are not required to provide copies of transcripts or other academic records until after they are offered admission and are enrolling at Community Preschools and only if they are participating in the qualifying prekinder program through the district. Additionally, students will not be precluded from enrolling due to Community Preschools failure to receive information required for enrollment from the applicant’s parent/guardian or prior school.
Applicants are asked the following information when they apply:
- Parent/Guardian’s first and last name
- Parent/Guardian’s phone number
- Parent/Guardian’s address
- Parent/Guardian’s email address (if any)
- Emergency contact full name and phone number
- Applicant’s name
- Applicant’s current grade level and next grade level
- Applicant’s date of birth
- Applicant’s primary language
Application Timeline: Applications are always accepted and encouraged.
Application Continuation: Student applications continue automatically from year to year. If an application is placed on the waiting list and does not receive a spot for that school year, the family must apply again for the following school year. Schools will do their best effort with the information they have, to outreach to the families at the beginning of the school year to renew.
Former Students: If a former Community Preschool’s student wants to return for the 2020-21 or the 2021-22 school year, their parent/guardian must submit an application. If they apply before the lottery deadline, the application will go through the lottery. If they apply after the lottery deadline, their application will be added to the waitlist in the order it was received. Their applications will be treated the same as any other application and will follow the same policies and procedures.
Applications must be completed by a parent/guardian and submitted in one of the following ways:
- Online at communitypreschools.org
- By phone at 713.548.4196
- On paper at any campus or at the central office
- The ResponsiveEd Application at https://classicaledu.com/enroll/
- The SchoolMint application on the ApplyHouston Portal
Applications for the 2021-22 school year will be prioritized in the following way:
- Children of Community Preschools or ResponsiveEd
- Siblings of current students
- Neighborhood Preference
- Beyond the Neighborhood Preference
- The deadline for the sibling application will be January 31, 2021
- Deadline for General Applications will be 19, 2021
- Lottery Date will be February 22, 2021
- Only one lottery will be conducted by ResponsiveEd
- If one sibling from a family is accepted in the lottery and accepts their spot, additional siblings will be moved to the sibling tier of the waitlist. If there are no siblings on the waitlist, that sibling will also be accepted to Community Preschools. If there is a sibling waiting list, that sibling will go to the bottom of the sibling waiting list.
- Information submitted on applications, including siblings and address, is subject to review and verification. Community Preschools reserves the right to refuse a seat due to incorrect or misleading information being submitted.
- Community Preschools determines how many applications will be accepted in the lottery each year based on projected enrollment numbers, seats available, and historical data.
- All applicant information, including waitlisted and accepted status, shall be kept confidential.
- A student is considered to be registered when the family has completed all registration paperwork and has submitted the students social security number at the least.
- A student is considered to be enrolled on the first day of school when the student reports for class at the school.
In accordance with the Texas Education Code, Community Preschools has established a reasonable application deadline for the submission of applications for admission. Community Preschools begins accepting applications for the next school year beginning on September 1 of the current school year. Applications are accepted through February 19 of the current school year. All applicants who completed applications during this time shall be accepted for the next school year, space permitting. If more applications are received than seats available, applicants shall be entered into the lottery held in March.
Community Preschools will continue to accept applications for the next school year until August 31. If an open seat is available, the applicant will be permitted to enroll. If no seats are available, the applicant who submitted their application after March 31 will be added to the end of their waitlist.
Current Community Preschools students are not required to re-apply and do not have to go through a separate process for re-enrollment. Thus, current students are automatically enrolled for the next school year. Community Preschools will conduct a survey to collect information on families that will choose not to return to school for the following year.
The lottery for the 2021-22 school year will be held February 22, 2021.
The operations team maintains detailed lottery guidelines in the document “Standard Operating Procedures”. This document is available upon request or on our website.
When Community Preschools has one or more grade levels that receive more applications than seats available, a lottery will be held for Prekinder. Applicants are prioritized based on their zip code into one of three priority zones. Students living in one of the primary zone zip codes receive priority in the lottery. Applicants living in the secondary zone receive second priority, and applicants living in the tertiary zone receive tertiary priority.
All applicants not selected via lottery are placed on a waitlist in accordance with their priority zone. Applicants on the primary zone waitlist will fill open seats before those on the secondary or tertiary zone waitlists.
The tables below show the zip code prioritization for the 2021-22 lottery and the order in which they will be drawn. Priority does not guarantee a seat will be available; applications will be randomized during the lottery within the same priority tier.
After the lottery, there will be a multi-faceted approach to communicating with all applicants.
- Letter will be mailed to the address on file for the student admitted or waitlisted.
- Emails will be sent by 6 pm on February 22, 2021
- Text messages will be sent by 6 pm on February 22, 2021
- Robocall will be sent by 7 pm on February 22, 2021
- School will conduct a welcome call by end of day on February 23, 2020
- All families whose student(s) are offered a seat in the lottery are required to complete a registration packet no later than May 17, 2019.
- All families whose student(s) are offered a seat after the lottery are required to complete a registration packet no later than 2 weeks after they have been notified of their acceptance.
- For an applicant to be officially registered, the applicant’s parent or guardian must complete the registration packet and submit all necessary documentation to the school for which they have been offered a seat.
- If the family is unable to come to the school, the parent of the applicant may request a home visit by a school official/staff. The school will seek to make timely arrangements to accommodate the family.
- All offers of seats will be made in the order of the lottery and waitlist results. No offer shall be made to students not properly entitled to the next available seat.
- The office manager at each school is responsible for the data and documentation that is received from the applicant through the InfoSnap Platform for enrollment purposes. This is the only system of record for registration, application and enrollment for the Prekinder program for qualifying families. The registration packets and all documentation provided by the family must be kept locked at all times in a secure area at the school campus and shall not be removed without written permission from our Chief of Operations.
- Schools must document at least three communication attempts on Schoolmint when inviting a family to register if there is no immediate response. There must be at least three communication attempts within one week and multiple forms of communication must be used (different phone numbers, text messages, emails). Phone calls should occur at different times of the day.
- When contacting families, it is important to give a clearly defined deadline for registration, typically two (2) weeks after initial contact. Families must be clearly informed that they only have two weeks to register their student or they will lose the seat. For example, “You have until [Date] to complete your registration or make alternate arrangements to register. If you don’t complete registration by [Date], your child will lose his/her seat.”
- If the family does not complete their registration or make alternate arrangements within three weeks, or if the family misses two or more scheduled appointments, the school is responsible for removing the student from the list and extending an offer to the next applicant on the waiting list. Schools should stop contacting families if they do not come in within three weeks of initial contact.
- If the school does not hear from the family after these three communication attempts, the school is responsible for removing the student from the list and extending an offer to the next applicant on the waiting list.
- If the waitlist is exhausted, any available seats will be made available on a first-come, first-served basis. All interested families must submit an application and follow the same procedure as prior to the lottery. The zoned school will communicate with the applicant to schedule an appointment for registration. No walk-ins may be registered without prior completion of an application and processing by our system.
Virtues Preschool at Gallery Furniture
Community Preschools at Westchase
|Virtues Preschool at Gallery Furniture||77037, 77076, 77022, 77093, 77039|
|Community Preschools at Westchase||77072, 77036, 77099, 77042, 77063|
Community Preschools offers 1) neighborhood preference, 2) sibling attendance preference, and 3) sibling acceptance preference.
Community Preschools’s mission is Our mission is to educate the whole child through virtues-based education, promote cultural inclusion, and to equip our children academically and physically. We believe in the power of language during childhood development and the need to cultivate young minds to become responsible compassionate citizens.
Community Preschools has placed schools in Houston’s most educationally underserved neighborhoods. Therefore, priority is given to students in the neighborhoods around Community Preschools schools using zip codes as described above.
Sibling Attendance Preference
The siblings of a student attending a Community Preschools campus during the 2020-21 school year will have priority for any available seats in the 2021-22 school year. This means siblings of current students will be offered open seats before seats are made available to other students on the waitlist. To use this preference, applicants must indicate on their application that they have a sibling currently enrolled in the school, provide the sibling’s name, and campus where they are enrolled. Community Preschools will verify the sibling’s enrollment prior to assigning this preference. If the sibling attending the CP’s school withdraws prior to the application deadline of the current school year, the applicant loses their sibling priority and will only receive priority based on their neighborhood.
Sibling Acceptance Preference
When families have multiple applicants at the same school, if one applicant is offered a seat at a school, any sibling who has also applied will receive a sibling preference as outlined above. No action is needed to get this preference- Community Preschools will automatically apply it to any qualifying families.
The following groups are exempt from the general lottery when Community Preschools is oversubscribed:
- Children of current Community Preschools employees
- Students rising from one Community Preschool partner campus to a ResponsiveEd school.
- Siblings of students currently enrolled at a Community Preschools.
Once an applicant is accepted, they can verbally accept the seat. Upon verbal acceptance, the seat is held for a week. To officially enroll, the applicant’s parent/guardian must complete the registration/enrollment packet. The packet must be completed in person or online. If the registration process is not completed within one week, the seat will be offered to the next student on the waitlist.
When registering, the following documents are required:
- Student’s birth certificate
- If the guardian is not listed on the birth certificate, legal documentation of guardianship
- Parent/guardian identification
- Immunization records
- Proof of residency (such as a utility bill)
- Transfer documents from previous school (if any)
- A doctors note (within 6 months of enrollment)
“One Campus” Option
Families with multiple PK-8 children may have the option of choosing to stay on one campus if splitting children will become an approved hardship for the family. The district office retains the right to deny this option for any family, at any time, and at the administration’s discretion.
If a family requests the “One Campus” option upon admission, Community Preschools will prioritize placing all siblings at the same campus. Upon admission, the family must indicate their preference for the “One Campus” option within a week of accepting admission to Community Preschools. The family will need to submit a form listing all siblings’ names, the school(s) they attend, and the reason the request is being made. If the request cannot be accommodated, the family will be notified.